6 Reasons Why You Need School Scheduling Software

 

Time management is an integral part of running a school.

From knowing where staff or students should be, to when they have breaks—each of these factors is based on how well administrators schedule limited time within a school day or week.

However, many schools around the world are still relying on outdated, difficult to use and inefficient scheduling systems. 

In this article, we discuss some of the reasons why Teach ‘n Go’s automated school scheduling software is the next best thing. This includes: 

✅ Why a scheduling app in a school management platform is vital to the day-to-day running of an efficient teaching business

✅ How it can help manage teachers’ and students’ schedules

✅ How it ensures that schools stay organized and on track for success

Here’s Why Old-School Scheduling Sucks

If you work in a school, you know how difficult it is to meet the requirements of every student, manage different courses and give grade-level teachers the same time off. 

Before automated scheduling, most schools' scheduling processes were managed by:

• Some combination of paper-based requests

• Massive Excel spreadsheets

• Physical magnet boards

• Student Information Systems (SIS) 

Although these systems have worked for the past few decades, they often result in schedules becoming disorganized and difficult to manage. 

Luckily, there is a better solution for your school’s scheduling needs. 

Here are a few ways that automated scheduling can bring your school into the digital world and help everyone in the education process make the most of their time.

#1. Goodbye, Teacher Burnout

Time pressure is a significant contributing factor to teachers' daily stressors, which can easily lead to burnout.

What is burnout?

Burnout is a type of exhaustion brought on by a continuous feeling of being overworked. It’s a result of excessive and prolonged emotional, physical, and mental stress. 

In many cases, burnout is related to one’s job.

Everyone has experienced it at some point. Working, helping others, and taking care of our family can be some of the reasons that lead to a state of burnout. 

We get too busy sometimes and forget to take a break and rest. However, for educators that isn’t always possible.The to-do list of a teacher is endless, and includes: 

● Grading

● Calling parents

● Meetings with students

● Filling out paperwork

● Prepping lesson plans

● New district initiatives

● Mandatory professional development

Teaching is a demanding—although rewarding—profession and it's no surprise that most educators are either on the verge of burnout, or already are.

For more information about how to prevent teacher burnout, take a look at this article. 

When teachers make schedules for themselves and their students, they typically have to consider the following activities:

● Writing communications to students and families

● Creating and sharing resources

● Recording short video lessons and tutorials

● Reviewing student work

● Communicating individually with students and families who need a support team

● Providing opportunities for students

● Collaborating with peers

● Taking breaks as needed

It can be easy for one of these tasks to slip through the cracks, or to make a mistake when scheduling them. 

However, using automated scheduling software can keep teachers organized and help them plan ahead.

With Teach ‘n Go’s user-friendly automated scheduling software, teachers can:

⏰ Schedule classes in just a few clicks

⏰ Save time on administrative tasks

⏰ Easily select the classroom, group of students or teacher for each lesson

⏰ Customize school lessons on recurring days

⏰ Gain a quick overview of upcoming lessons 

⏰ Easily see which classrooms are being used each day

⏰ See their day at a glance to schedule their lessons and free time more effectively

#2. Save Time 

How much time does scheduling and rescheduling take you and your staff? 

Whether it’s creating and updating schedules or reminding teachers about meetings, most schools spend too much time on manual tasks that can easily be automated.

Teach ‘n Go’s automated class scheduling software allows schools to quickly enroll or unenroll multiple students into a class. 

And that's also not the only time saver that our online schedule can offer. 

Let's take a look at some of the features of Teach 'n Go’s online calendar, which has been designed to make school management a breeze: 

🗓 Teachers can see all of their daily, weekly, and monthly lessons in real-time

🗓 Students and parents can access personal and professional calendars to see their scheduled classes and upcoming appointments

🗓 Administrators can hover over a course to see scheduling details and conflicts

🗓 Your school's calendar can be accessed on desktop and mobile devices

#3. Embrace the Digital Revolution  

If you’re still managing scheduling the old-fashioned way then you’re wasting time. 

Not only do manual, time-consuming tasks take up a lot of your time and resources, but they also make your school’s data and processes prone to human error. 

With technology becoming part of our everyday life, automated scheduling in schools makes more sense than ever.

Teach ’n Go provides educators with an intuitive and centralized platform that schedules appointments and does all of the heavy lifting in the background.

Teach ‘n Go’s online scheduling software also: 

🖥️ Alerts you to scheduling conflicts with teachers or lessons within your school

🖥️ Shows you the time and location of the scheduling conflict to help you better manage timetables and students

#4. Never Miss an Appointment Again

Teach ‘n Go’s automated scheduling tools make managing, editing, and canceling parent-teacher appointments and events easier than ever before. 

Our software also notifies all parties involved of the changes, no matter the time zone.

Having the flexibility to schedule meetings with teachers and pick from a block of time in advance is also helpful for busy parents. 

You’ll also be able to send them automated reminders to make sure that they attend.

That’s not all. With Teach ‘n Go’s automated, user-friendly scheduling tools your school administrators will be able to: 

💡 Create one-time events and add teachers, staff, students or their related contacts

💡 Add events to each participant's calendars to ensure that they to stay up to date

💡 Help teachers manage schedule changes and last-minute cancellations more efficiently

#5. Give Teachers More Time to Prepare

A study on more than 140 American school districts found that the average length of a  teacher’s workday is 7.5 hours. Within this timeframe, a teacher must:

● Grade student work

● Plan for future lessons

● Engage with families

● Complete necessary paperwork

As a result, they have little time to create thorough and meaningful schedules for themselves and their students.

We can all agree that great teaching takes time and preparation. To create engaging lessons, which is perhaps the most important aspect of an educator’s role, they need to:

🔁 Collaborate

📝 Plan valuable teaching time

🧠 Reflect outside of instructional time

Effective scheduling solutions help maximize the time teachers spend with their students. 

It can also help students and administrators recognize teachers’ additional responsibilities, such as meetings and deadlines, a bit better. 

#6. Always Know What’s Going On

Automated scheduling solutions like Teach ‘n Go can also have huge benefits for school owners and key stakeholders. 

Not only will they be able to assign teachers to various activities, but they will also have the ability to see what’s happening within the overall business.

This gives school owners a better idea of how the organization’s resources are being used and helps them identify areas that could be improved. 

Having oversight across the teaching business also helps school owners better manage payments and fees. This is often a difficult task that has little room for error.

With Teach ‘n Go, school owners and key stakeholders will be able to do more than just keep a watchful eye over the school schedule. They can also:

💰 Easily set pricing models for each lesson

💰 Assign hourly, monthly, or custom fees for group classes

💰 Set pricing methods and payment dates that will automatically be added to the students’ profiles

💰 Set automated billing amounts and discounts 

💰 See each student’s payment history in real time

💰 Track overdue payments

💰 Send payment reminders

💰 Get an overview of the school’s upcoming payments

Harnessing the Power of Automated Scheduling

As we’ve seen in this article, automated scheduling software can improve the work environment of teachers and students in many different ways. 

It can help save time, help reduce stress levels, and prevent future scheduling conflicts. 

Teach 'n Go is a school administration scheduling system that integrates all of the processes needed to run a school more efficiently. 

Our software manages everything from teacher and class scheduling to timetables, resources, notifications, student and parent contact, payments, and invoicing. It also:

● Automatically generates teacher schedules 

● Helps you manage bookings

● Schedules lessons on custom or recurring days

● Allows you to stay in regular contact with teachers, parents and students

● Assigns teachers to a specific room or time period

● Helps you manage intake forms on your school’s website

● Customizes class period lengths 

● Color codes your classes 

● Archives classes that have been completed to keep more accurate records

● Gives you access to world-class professional support

Our scheduling system was designed to help schools spend less time on admin and more time doing what they do best: teaching!

Create a free account today and enjoy a seven-day free trial of our teacher scheduling software. No credit card required. 

You can also book a demo by clicking here. You will have access to all of Teach ‘n Go’s premium features and be able to cancel at any time.