Customer Success Story
How WeDo replaced spreadsheets with a centralized system for scheduling, attendance, and payment visibility
WeDo Education needed an efficient, user-friendly system to:
Read on to learn how Teach ’n Go helped WeDo keep better track of student data, simplify lesson scheduling, and gain greater oversight across the business.
WeDo Education is a Vancouver-based tutoring school that provides personalized lessons, workshops, and curriculum planning for students of all ages.
The team evaluates each student’s needs and creates an individualized learning plan to help improve grades and achieve academic goals.
WeDo supports a wide range of subjects—from English and Math to Biology and Economics.
Through enrollment planning, WeDo also works with a former admissions director to help students improve their chances of being accepted into Ivy League universities.
In addition, WeDo offers test preparation programs for the SAT, Secondary School Admissions Test (SSAT), and IELTS.
WeDo relied on Google Sheets to manage internal admin, student information, and attendance.
As enrollment grew, it became increasingly difficult to keep spreadsheets organized and up to date.
Pairing students with tutors required manual updates and separate scheduling—making the process time-consuming and harder to manage over time.
Spreadsheets also didn’t support financial reporting or provide a clear overview of payment history.
That made month-end payment tracking and outstanding balances harder to manage.
When we used Google Sheets, it was very easy to make mistakes with things like attendance and lesson management. With Teach ’n Go, we have full oversight across our courses, students, and attendance. The time spent on tedious admin work has decreased immensely.
In early 2020, WeDo decided to move away from Google Sheets and adopt a more efficient solution.
With remote learning increasing the need for centralized operations, the team needed one place to manage students, lessons, and internal workflows.
After reviewing alternatives, WeDo chose Teach ’n Go.
Teach ’n Go helped WeDo keep organized payment records, track attendance, manage student information, and keep staff aligned across schedules and daily operations.
WeDo now uses Teach ’n Go to arrange and manage lessons across the school.
When a new lesson is confirmed, staff add it directly to Teach ’n Go’s real-time calendars.
With daily, weekly, and monthly views, it’s easy to track upcoming lessons and tutor assignments.
Scheduling changes appear immediately, and each calendar entry can include teacher and student details—including contact information.
Instead of maintaining multiple spreadsheets, everything lives in one shared calendar.
WeDo uses Teach ’n Go to track student attendance consistently.
Clear attendance records make billing more accurate and reduce the risk of invoicing for the wrong number of lessons—especially when cancellations occur.
Teach ’n Go’s calendars make it very easy for us to schedule and keep track of WeDo’s classes. This also makes it much easier to bill parents because we know exactly how many lessons their children have attended. With Google Sheets, it wasn’t always easy to account for lesson cancellations—this is never an issue with Teach ’n Go.
WeDo uses Teach ’n Go’s database to collect and store student information, including contact details, preferred payment method, and available credit.
Staff also use the student portal to track progress and monitor whether grades are improving.
This helps the team understand which teaching approaches are working and where students may need extra support.
With lessons, attendance, and payment history visible in one place, WeDo can keep cleaner records for accounting.
Dashboards provide a clear view of outstanding balances and upcoming fees—helping the team forecast cash flow and follow up on late payments faster.
Teach ’n Go has helped WeDo make internal processes more efficient and easier to manage.
With full visibility across lessons, attendance, and payment history, the team can spend less time on admin and more time supporting students.
WeDo is excited to continue using Teach ’n Go to deliver excellent value to students, families, and tutors.
Our staff were really struggling with Google Sheets’ interface and keeping everything organized. Teach ’n Go is very user-friendly and intuitive, and it takes almost no time to get the hang of. We’ve saved a lot of time on admin tasks and made our day-to-day processes much easier.
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