Customer Success Story
How Keaes Academics improved visibility, attendance tracking, and invoicing with Teach ’n Go
Keaes Academics needed an intuitive, centralized system to:
Read on to learn how Teach ’n Go helped Keaes Academics become more efficient, create professional invoices, and keep track of day-to-day operations.
Keaes Academics is a Bangkok-based tutoring, enrichment, and language school that caters to children between the ages of seven and 14.
The school’s junior program prepares students for high school and university through science, English, math, and creative writing courses.
Keaes Academics supports the British, American, Singaporean, and IB curricula.
The school also offers programs that prepare high school students for international academic tests, including:
Keaes Academics also provides general language classes in English, Japanese, and Chinese at all levels throughout the year.
Keaes Academics relied on a custom-made system to manage internal administration and keep track of payments and attendance.
However, the system wasn’t designed to provide the oversight the school needed.
It was also difficult for staff to access archived and historical information, and the database would often become disorganized.
Because the data wasn’t structured well, it couldn’t be used reliably for invoices or reports.
Staff also couldn’t easily track overdue payments or identify which invoice should be sent to which student—making invoicing slow and labor-intensive.
In 2020, Keaes Academics decided it needed to move away from its custom database and adopt a more centralized system.
After reviewing alternatives, the team chose Teach ’n Go to streamline internal admin and improve visibility across the school.
Since implementing Teach ’n Go, Keaes Academics has gained better oversight, improved attendance management, and made invoicing far more efficient.
The system we were using before Teach ’n Go was not suitable for our school’s needs. It was very difficult to access historical information, and the data couldn’t be used to create reports. Teach ’n Go helps us stay organized and always know what’s going on at the school.
Keaes Academics uses Teach ’n Go dashboards to monitor day-to-day operations, scheduling, and overdue payments.
This gives staff clearer visibility into upcoming lessons and potential scheduling conflicts.
Teachers take attendance in a few clicks and the data is stored centrally for easy reference.
With consistent records, the school can generate attendance reports to share with parents.
Because attendance and billing data are connected, staff can confidently bill the correct number of lessons and reduce human error.
Following up on outstanding payments is also faster—staff filter overdue invoices and send reminders in minutes.
Keaes Academics worked with Teach ’n Go to set up a custom domain and branding, creating a more professional experience for staff and families.
Teach ’n Go has helped Keaes Academics make internal processes more organized and easier to manage.
With improved oversight, faster admin workflows, and better invoicing and reporting, the team is excited to continue streamlining operations as the school grows.
One of the best features of Teach ’n Go is its user-friendliness. Compared to our previous system, it’s incredibly convenient and has made our daily admin tasks far more efficient.
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