How Teach 'n Go Software Can Help Manage Any Small Teaching Business

Managing a school efficiently can be a challenging task—especially if you don't have the right software in place to help you manage complex day-to-day processes.

Luckily, there is a better solution. Student management systems are the most efficient way to keep track of your educational services, students, and staff.

In this article, we discuss everything you need to know about these systems and how they can streamline your school's management.

What Is a Student Management System?

A student management system is a digital platform that makes managing a school's financial and administrative tasks much more efficient.

The primary focus of these systems is to store data and records. This includes student information, test results, and attendance reports.

When these documents and records are stored on a centralized system, staff can access them in a matter of seconds.

Many student management systems also offer a variety of features that do more than just relieve time-consuming administrative tasks.

In the section below, we outline all of the noteworthy features an efficient student management system should have.

Billing and Payments

Keeping track of payments can be one of the most challenging parts of managing a teaching business.

Every school administrator knows how difficult it can be to chase late fees and keep payment records organized.

Many student management systems have automated billing and direct payment features to help manage a school's finances in one place.

This will allow you to:

• 💰 Add pricing methods directly to a student's account
• 💰 Automatically calculate the amount due for classes
• 💰 Send automated, recurring bills
• 💰 Keep track of payments
• 💰 Send overdue payment reminders directly to parents

Reporting

To ensure your school is a success, it's important that you have access to accurate business information and insights.

School management systems can automatically keep track of this data for you and create detailed reports on:

• 🗂️ Student progress and experience
• 🗂️ Class and individual attendance
• 🗂️ Payments and overdue fees

These reports can give you an overview of how students and courses are performing, as well as help you see which areas you could improve.

A student management system also makes these reports easy to download and share with parents, governors, or the school board if necessary.

Attendance Management

Storing and managing class attendance can be a tedious administrative process.

With a student management system, you can say goodbye to disorganized Excel spreadsheets forever.

The software can help your teachers manage and organize their attendance sheets in just a few clicks. It also allows you to:

• ✋ Easily take attendance of the whole class
• ✋ View class attendance in real-time
• ✋ Store all the data in one organized place
• ✋ Access and manage attendance history

Professional Support

For many schools, switching to a student management system is intimidating—especially if they are doing it for the first time.

That's why it's key to choose a provider that can help you with onboarding and ongoing technical support.

When choosing student management system software, it's important that you choose one where:

• ℹ️ You have the opportunity to schedule a demo
• ℹ️ Training sessions are available to help you familiarise yourself with the software
• ℹ️ There is a dedicated help center that is updated with features, FAQs and advice

Cloud-Based

One of the most important features to look out for in a school management system is whether or not it's cloud-based.

Simply put, this will mean that your information is stored on an internet platform rather than on one specific device's hard drive. This is often much safer because:

• ☁️ Malware and hackers can't access the data since it's stored remotely
• ☁️ Security can be increased by adding anti-virus software
• ☁️ You can use standard encryption, like passwords, to keep you safe
• ☁️ Any potential cyber attacks can be monitored, tracked, and eliminated

Data Security

Schools also need to be sure that their data cannot be accessed or leaked.

Through user permissions, a student information system can protect your data by only allowing authorized users to have access to the platform.

Many student management systems will also use some form of encryption, like passwords or PINs, to add an extra layer of security.

Encrypting the data also gives a student information management system the ability to monitor and warn you about any security risks.

👋 Meet Teach 'n Go

If running a school was just about educating the kids, life would be a lot easier.

However, anyone who has managed a school knows that at least 20 hours of the week is spent on administration duties.

If you find yourself in a similar position, it's time to simplify your workflows with a student management system.

Teach 'n Go haseverything you need to manage your school more efficiently.

In fact, our user-friendly software is already being used in more than 30 countries—and our clients love it.

Here are just a few areas where Teach 'n Go can help streamline your school's day-to-day processes:

Scheduling Management

When you have countless students walking in and out of your doors at all times of the day, it can get a little confusing. And the confusion extends to everyone.

Parents get mixed up when their child is due for their lesson, and the teacher may have scheduling conflicts too.

This is where Teach 'n Go's powerful scheduling software can ensure that everyone is on the same page.

With our system, you can:

• 🖥️ Schedule classes

• 🖥️ Assign classroom groups ahead of time
• 🖥️ Customize school lessons on recurring days
• 🖥️ Get an overview of upcoming lessons through classroom management
• 🖥️ Easily manage scheduling conflicts in real-time

It's often difficult to communicate this kind of information to parents after school, or rely on the child to deliver the message.

With Teach 'n Go, parents can access their child's schedules through a dedicated portal and keep track of their progress and behavior.

Educators will also know exactly who is coming in for the next lesson and when.

This will cut your school's downtime dramatically because there will be no more missed lessons or people waiting around.

Automated Billing

Trying to track down student payments can be as tricky as looking for a needle in a haystack.

Either the payment was never made — even though they insist it was — or it was misplaced and entered into the twilight zone.

Whatever the case may be, you can stop worrying about student billing issues when you use Teach 'n Go.

All you have to do is to set your course prices and add any additional fees, and we will take care of the rest.

Our online school fees payment software lets you:

• 💰 Choose custom pricing methods and payment dates
• 💰 Automatically add due payments to students' profiles
• 💰 Send automated billing and invoices to parents
• 💰 Add discounts
• 💰 Set up PayPal or credit card payments for parents to pay you directly
• 💰 Keep track of payment history in real-time
• 💰 Notify parents about overdue payments

This also means there will be no more cheques and cash being handed to management at busy moments.

The payments will be recorded in the student information system and you'll know exactly who is up to date and who is falling behind.

Our management solution is built around simplicity — manage, track and ensure payments are made on the platform with a click of a button.

Constant Communication and Group Messaging

One of the most frustrating aspects of running a small teaching business is finding a way to streamline communication between parents and teachers.

It often feels like an impossible task, especially if you never really know if the messages have been read or not.

Teach 'n Go' school management software ensures that you don't need to worry about communication issues again.

Our group messaging features give you several options to let everyone know what's happening. These include:

• 💬 Effortlessly create and manage contact lists
• 💬 Send multiple emails to students, teachers, or classes
• 💬 Send mass text messages delivered straight to parents' phones
• 💬 Instantly send emergency notifications or essential updates
• 💬 Share course material ahead of time
• 💬 Access history logs to find and keep track of important details easily

These features are also built into our app. This means that your communication won't falter, even when you or your students are on the go.

Monitor Student Attendance

At Teach 'n Go, we know that storing and managing class attendance can be a headache. Luckily, our software makes it easier than ever before.

With our school attendance software, you can:

• ✋ Take your whole class's attendance in just a few clicks
• ✋ Monitor attendance in real-time with our interactive dashboard
• ✋ Create complete and accurate attendance sheets

• ✋ Generate comprehensive attendance reports
• ✋ Monitor individual data for any student or class

Our system also allows you to download attendance reports to share with parents and keep them informed about their child's progress.

Since we use a cloud-based platform, teachers and parents can track attendance from anywhere, on any device. Dedicated Technical Support

Implementing new software in a teaching business can be an intimidating and overwhelming experience.

At Teach 'n Go, our priority is to ensure that our customers receive the best technical and operational support to ensure that they are set up for success from the start.

We make it easy for our customers to access help by:

• ℹ️ Providing 24/7 online support
• ℹ️ Using a dedicated messaging portal that's always available on our website
• ℹ️ Onboarding support and professional development training
• ℹ️ Constantly updating our Help Centre with useful features, common questions, and advice
• ℹ️ Creating an accessible email address that customers can use to contact us

Teach 'n Go offers continuous support to its customers so that they can spend less time worrying and more time doing what they do best: teaching!

Data Security

As your school admissions increase your student data will naturally begin to grow, and you'll need to have a system to protect sensitive information.

This is where tools like Teach 'n Go can be crucial to managing and protecting student data. Our cloud-based software offers comprehensive protection from any viruses or cyber attacks.

Through user permissions, you can make sure that only authorized people can access and view your school's data.

This minimizes the risk of data getting leaked into the hands of a stranger.

We also protect students' data by:

• 🔒 Using encrypted passwords
• 🔒 Updating and removing data from students after 24 months of being inactive
• 🔒 Creating regular back-ups so that we can effectively recover information
• 🔒 Managing, tracking and reporting any data breach incidents

Teach 'n Go also respects the requests of its customers. We won't make you go through a tiresome process to have your data removed or amended on our system.

We also adhere to data security laws and never distribute your information to third parties.

Competitive Pricing

We pride ourselves on honest and affordable pricing. One of the best features of Teach 'n Go is that you only pay for the services you need.

Our plans start small and grow as your business grows, which means that you'll only pay one flat fee per month, based on the number of enrolled students.

While the number of students per plan is limited, they include:

• 💡 Unlimited number of teachers
• 💡 Unlimited classes
• 💡 Access to all of Teach 'n Go's features
• 💡 Free 7-day trial

Our payment options are flexible, giving you the freedom to choose when and how you are charged.

You can also switch to a different plan at any time, with no hidden costs or cancellation fees.

Get Started Today

Teach 'n Go was designed to help you spend less time on tedious admin tasks and more time on creating the best school possible.

We've helped schools in over 30 countries streamline their workflows and enjoy more efficient day-to-day processes.

To optimize your school's management, all you need to do is create an account and start your free trial.