7 TutorCruncher Alternatives: Specialized Tools for Education Businesses (2026)

Table of contents

• TutorCruncher alternatives: Summary table
• What is TutorCruncher?
• How we curated our list of TutorCruncher alternatives
• 1. Teach 'n Go — Best alternative for user-friendly management with transparent pricing
• 2. Teachworks — Best alternative for scalable growth with extensive integrations
• 3. TutorBird — Best alternative for affordable, no-frills tutoring management
• 4. Oases Online — Best alternative for enterprise compliance and grant-based organizations
• 5. Wise — Best alternative for tech-forward online tutoring with integrated LMS
• 6. Ubindi — Best alternative for simplicity-seeking independent instructors
• 7. Google Classroom — Best alternative for zero-cost educational organization
• The final verdict: Choosing the right TutorCruncher alternative
• Frequently asked questions

TutorCruncher Alternatives: Summary Table

What is TutorCruncher?

TutorCruncher is a comprehensive, cloud-based management software specifically designed for tutoring businesses of all sizes. Founded in 2013 in London, the platform was born from the administrative challenges faced by co-founder Malachy Guinness's own tutoring agency, Bright Young Things.

TutorCruncher's key features include:

• People Management: A centralized CRM for managing administrators, tutors, clients, and students with customizable profiles and role-based permissions
• Scheduling and Calendar: Centralized calendar management for individual and group lessons with external calendar synchronization
• Automated Billing and Payments: Invoice generation, payment processing through Stripe and GoCardless, and tutor payroll automation
• Communications: Automated emails and SMS for lesson reminders, marketing broadcasts, and client updates
• Online Tutoring Tools: Native video conferencing (TutorCruncher Video) and integration with online whiteboard providers
• Analytics and Reporting: Business metrics tracking, lesson reports, and customizable dashboard
• Website Integration: Tools to embed tutor listings, inquiry forms, and booking functionality on company websites

TutorCruncher uses a tiered subscription model with plans starting at $30/month ("Pay as you go"), $80/month ("Startup"), and $240/month ("Enterprise"). In addition to subscription fees, the platform charges transaction fees that effectively function as a tax on your revenue: 3.5–3.85% on card payments plus 1% on offline payments for the Pay-as-you-go plan, with additional fees for international cards (1.5%) and premium card types (2%). This means your monthly software costs fluctuate based on how much revenue you process, making it difficult to predict what you'll pay month to month.

For tutoring agencies looking for comprehensive automation and scalability, TutorCruncher offers a robust feature set. But for education businesses with different priorities — whether that's simpler pricing, specialized compliance features, or a more intuitive interface — the alternatives below might be a better fit.

How We Curated Our List of TutorCruncher Alternatives

After testing TutorCruncher and researching the market, we found that education businesses are looking for platforms that address specific needs beyond what a general tutoring management solution provides. While TutorCruncher serves well as an all-in-one system for tutoring agencies, businesses often need more specialized functionality in key areas:

• Simpler, more transparent pricing without percentage-based transaction fees that act as a tax on revenue
• More intuitive interfaces that require less training and onboarding time
• Specialized compliance and reporting for organizations working with school districts or grant programs
• Advanced online engagement tools for businesses focused primarily on virtual instruction
• Lower-cost options for independent instructors and small operations just starting out

Each tool on this list is a leader in one of these areas, offering targeted solutions for education businesses with specific requirements.

❗DISCLAIMER: We aren't covering every single tool! Our focus is on highlighting the best alternatives that address some of TutorCruncher's limitations for various use cases.

1. Teach 'n Go — Best Alternative for User-Friendly Management with Transparent Pricing

Teach 'n Go is an all-in-one school management platform designed specifically for education businesses, learning centers, and academies that want to streamline their administrative operations without the steep learning curve or unpredictable costs associated with more complex systems. The platform serves a wide range of private education providers, including language schools, music schools, tutoring academies, dance schools, sports schools, and cultural academies — ranging from startups with around 50 students to large organizations with several thousand students across multiple branches.

Teach 'n Go positions itself as more affordable and more user-friendly than TutorCruncher, with pricing that stays predictable regardless of how much revenue you process.

Teach 'n Go stands out in the following areas:

• Intuitive interface requiring no training: Modern, clean design with intuitive drag-and-drop functionality that educators can navigate from day one without extensive onboarding
• Transparent student-based pricing: Straightforward pricing based on student count — no percentage-based transaction fees
• Built-in booking system: Client self-booking capabilities — students can schedule sessions directly without administrative back-and-forth
• Comprehensive student and parent portal: Real-time access to schedules, attendance, grades, homework, and payments
• Mobile app with 24+ language support: Dedicated iOS and Android apps supporting 24+ languages ideal for internationally operating education businesses
• Multi-location support: Manage multiple branches and admin workflows from a single platform
• Public roadmap and ideas board: Public roadmap and ideas board — customers can submit feature requests and vote on community suggestions

Why Choose Teach 'n Go Over TutorCruncher

Intuitive Interface Requiring No Training

One of the most frequently cited challenges with comprehensive tutoring software is the learning curve and feature density. While TutorCruncher offers extensive functionality, users report that navigation can occasionally feel clunky and that certain features could be more user-friendly. Teach 'n Go takes a fundamentally different approach by prioritizing intuitive design — built to be accessible from day one, with a modern, clean interface that educators can navigate without extensive training or multiple onboarding sessions.

For tutoring centers and language schools where staff turnover can be a factor, having software that new team members can learn quickly represents significant operational value.

Transparent Student-Based Pricing vs. Revenue-Based Fees

TutorCruncher's pricing model includes transaction fees that effectively function as a tax on your revenue. On the "Pay as you go" plan, standard card fees are 3.85% with an additional 1% offline payment fee. For an education business processing €50,000/month in payments, these fees could add roughly €1,750 or more in variable costs on top of the base subscription.

Teach 'n Go uses straightforward pricing based solely on the number of students. Education businesses always know exactly what they'll pay each month, regardless of how much revenue they process or how many lessons they deliver. Plans start at $79/month for up to 100 live students, with all features included at every tier.

Built-in Booking System for Direct Scheduling

Teach 'n Go includes a built-in booking system that allows students to self-enroll and book classes directly, without requiring additional tools or manual back-and-forth with administrators.

Nimble Team with Responsive Support

Teach 'n Go maintains a public roadmap and ideas board where customers can submit feature requests and vote on community suggestions, giving education businesses direct influence over product development.

Comprehensive Student and Parent Portal

Teach 'n Go provides a comprehensive student and parent portal with real-time access to schedules, attendance records, grades, homework, and payment history — reducing administrative workload and improving communication.

Mobile App with Multilingual Support

Teach 'n Go offers dedicated iOS and Android mobile apps with support for 24+ languages, making it ideal for internationally operating education businesses and multilingual communities.

Teach 'n Go pricing

Teach 'n Go's pricing is based solely on the number of students, starting at $79/month for up to 100 students, with all features included. Pricing scales by student count, keeping costs predictable. All plans include unlimited teachers, classes, prospects, and portal users; unlimited emails; dashboard with analytics; mobile app access; student/parent portal; automatic billing and invoicing; Stripe and PayPal integration; grades, reports, and transcripts; API access and Zapier integration; and free customer support. A 14-day free trial is available with no credit card required.

Who should use Teach 'n Go?

• Education businesses that want predictable, affordable software costs without percentage-based fees
• Teams that need software staff can use immediately, with minimal onboarding time
• Businesses operating internationally or serving multilingual communities (24+ languages supported)
• Schools where students and parents need to manage their own scheduling and view progress
• Established education businesses with hundreds of students across multiple locations

2. Teachworks — Best Alternative for Scalable Growth with Extensive Integrations

Teachworks is a web-based management platform specifically designed for education businesses of all sizes, including tutoring companies, music schools, language schools, driving schools, and test preparation centers. It stands out as an alternative to TutorCruncher primarily because it offers a usage-based pricing model that combines a fixed monthly fee with a per-student-lesson charge, and provides extensive free integrations.

Teachworks stands out in the following areas:

• 70+ Free Integrations: Extensive add-ons including Stripe, QuickBooks Online, Google Calendar, MailChimp, and Zapier at no additional cost
• Flexible billing options: Calendar-based billing, package billing (prepaid lesson bundles), and flat fees with rule-based pricing for custom structures
• Color-Coded Calendar with Six Views: Day, week, month, teacher, location, and agenda views with drag-and-drop and conflict detection
• Usage-based pricing without percentage transaction fees: Costs scale with lesson count, not revenue
• Granular billing flexibility: Set billing methods per student with student-specific discounts and automated invoicing schedules

Why Choose Teachworks Over TutorCruncher

Extensive Free Integrations

Teachworks offers 70+ free integrations with no additional cost, including QuickBooks Online, Google Calendar, Mailchimp, Zapier, and Stripe. This deep integration ecosystem makes it a strong choice for businesses that rely on existing tools and want them to work seamlessly with their tutoring management platform.

A Note on User Experience

Some users note that Teachworks' interface feels somewhat dated compared to newer platforms, and that certain settings can be difficult to set up and customize without support. For businesses that prioritize a modern, intuitive interface, this is worth considering.

Teachworks pricing

Teachworks uses a tiered, usage-based subscription model where each plan includes a fixed monthly base fee plus a variable per-student-lesson charge. All plans include unlimited students, unlimited teachers, unlimited user accounts, access to all add-ons and integrations, and customer support. A pricing calculator is available on their website. A 21-day free trial is available.

• Starter: $16.49/month + $0.320 per student lesson
• Growth: $47.99/month + $0.189 per student lesson (includes API access)
• Premium: $187.99/month + $0.065 per student lesson (includes first 5 branch accounts, custom domains)

Who should use Teachworks?

• Businesses comfortable with usage-based pricing who can forecast lesson volume
• Organizations that rely heavily on integrations with existing tools like QuickBooks and Google Calendar
• Tutoring businesses with diverse billing arrangements requiring granular per-student configuration
• Teams wanting self-service options to reduce administrative workload as they scale

Simplify scheduling and billing with Teachworks.

3. TutorBird — Best Alternative for Affordable, No-Frills Tutoring Management

TutorBird is a web-based tutor management software designed specifically for private tutors, tutoring centers, and test preparation centers seeking a straightforward, budget-friendly solution to handle their administrative tasks. TutorBird positions itself as a solution for solo tutors just starting out and small tutoring centers looking to professionalize their operations without investing in complex, expensive enterprise-level software.

TutorBird stands out in the following areas:

• Dramatically lower entry cost: Flat $14.95/month base fee with $4.95 per additional tutor — no platform transaction fees
• Intuitive interface: Clean, straightforward design praised by users as easy to navigate even for non-tech-savvy tutors
• Two-way sync with Google Calendar, Apple Calendar, and Outlook: Keep all your calendars in sync automatically
• Student portal: Students and parents can view schedules, access lesson notes, make payments, and submit homework
• Public self-booking: Let students book sessions directly from your website
• Built-in website builder: Free hosting, drag-and-drop functionality, and mobile-responsive templates
• Generous trial: 30-day free trial with no credit card required, plus a 90-day money-back guarantee

Intuitive Interface

TutorBird pricing

TutorBird's pricing is remarkably simple: a single all-inclusive tier that provides access to every feature. Starts at $14.95/month with $4.95/month for each additional tutor or staff member. All features are included with no student limits, unlimited file storage (2GB per file), free phone and email support, and a 90-day money-back guarantee.

Who should use TutorBird?

• Independent tutors or very small tutoring operations who need essential management tools without enterprise complexity
• Tutors who want predictable monthly expenses without tiered pricing confusion or add-on charges
• Those starting without an existing website who want to quickly establish a professional online presence
• Budget-conscious tutors who prioritize simplicity over advanced features

Note: TutorBird is optimized for independent tutors and small operations. For education businesses with larger student bases (hundreds of students) that need more comprehensive features, platforms designed for established learning centers, like Teach 'n Go, may be a better fit. For scheduling-only needs without billing, tools like Calendly may also be worth considering.

Manage your tutoring business simply and affordably with TutorBird.

4. Oases Online — Best Alternative for Enterprise Compliance and Grant-Based Organizations

Oases Online is a comprehensive, cloud-based tutoring management software that has been serving the tutoring industry since 2003. Developed by LanBlue Inc., it is designed specifically for session-based educational businesses that require robust compliance tracking, detailed progress monitoring, and flexible invoicing for contract and grant-based work.

Oases Online stands out in the following areas:

• Automated learning plan generation: Automatically generates targeted learning plans based on student pre-test performance
• Built-in testing and assessment tools: Proprietary "Achieve" test series, SAT and ACT practice tests, and custom answer grids
• Contract and Grant-Based Invoicing: Contract invoicing by student hours or session hours, invoice splitting, and "use it or lose it" packages
• Comprehensive session documentation: Detailed session logs, configurable tutor notes, and "Close Out Books" for auditable financial records
• Intelligent tutor-student matching: Filtering based on proximity, availability, subject expertise, specialist skills, and feedback ratings

Automated Learning Plan Generation

Note: Oases Online does not offer native video conferencing. For online session delivery, it integrates with third-party tools like WizIQ.

Oases Online pricing

Oases Online uses a tiered pricing model based on the number of active students per month:

• Starter: $99/month for up to 25 active students
• Basic: $199/month for up to 60 active students
• Standard: $299/month for up to 100 active students
• Advanced: $399/month for up to 140 active students
• Professional: $499/month for up to 200 active students
• Ultimate: $699/month for up to 350 active students
• Enterprise: Custom pricing for more than 350 students

Who should use Oases Online?

• Organizations working with school districts, government programs, or grant funders that require detailed compliance documentation
• Programs that need to demonstrate measurable student outcomes tied to specific learning goals
• Organizations with billing arrangements involving contracts, grants, or split invoicing between multiple parties
• Test prep centers needing built-in standardized test practice (SAT and ACT)

Ensure compliance and track student outcomes with Oases Online.

5. Wise — Best Alternative for Tech-Forward Online Tutoring with Integrated LMS

Wise is a comprehensive, all-in-one tutor management platform that combines administrative automation with learning management system capabilities, making it a compelling alternative for tutoring businesses that want to go beyond basic scheduling and billing. It is particularly well-suited for online tutoring businesses that prioritize interactive, engaging learning experiences and want deep visibility into session quality.

Wise stands out in the following areas:

• Integrated LMS with Built-In Engagement Tools: Quizzes, polls, badges, and leaderboards to boost student engagement
• AI-powered session summaries: Automatically generated performance reports after every session without manual note-taking
• Real-time engagement analytics: Monitor student attentiveness, talk time, and camera-on time during live sessions
• Bundled Zoom integration: Automatic session recording and attendance tracking with extended meeting duration
• White-label mobile apps: Fully branded iOS and Android apps published under your own brand
• 0% transaction fees: No platform fees on all payments processed through the platform

1. Integrated LMS with Built-In Engagement Tools

3. Real-Time Engagement Analytics

Wise provides real-time engagement analytics that allow tutors and administrators to monitor student attentiveness, talk time, and camera-on time during live sessions, giving unprecedented visibility into session quality.

Wise pricing

Wise uses a usage-based pricing model with two primary options:

• Pay per Session: $0.69 per live participant session — ideal for one-on-one tutoring businesses. Includes unlimited tutors, admins, and learners.
• Pay per Seat: $0.69 per instructor or admin seat — ideal for group tutoring businesses. Includes unlimited learners and sessions.

Both plans include all platform features: bundled Zoom integration, intelligent scheduling, AI performance reports, automated reminders, white-labeled mobile apps, session recording, gamification tools, automated tutor payouts, SSO integration, API access, and multi-currency support.

Who should use Wise?

• Online tutoring businesses wanting to enhance student engagement through gamification and interactive LMS tools
• Operations that need deep visibility into session quality and instructor performance
• Businesses wanting to simplify Zoom management with automatic recording and attendance tracking
• Tutoring businesses planning to scale globally with a white-labeled, branded mobile experience
• Teams that value AI-driven automation for session summaries and performance reports

Engage students and scale your tutoring business with Wise.

6. Ubindi — Best Alternative for Simplicity-Seeking Independent Instructors

Ubindi is a lightweight, web-based administrative and booking software designed specifically for independent instructors and small studios who want to avoid the complexity and expense of enterprise-level platforms. Launched around 2019–2020, Ubindi focuses on the essentials: bookings, payments, and communication. It is built for the instructor who finds enterprise solutions overwhelming and wants a tool that handles the administrative basics without requiring technical expertise or a substantial budget.

Ubindi stands out in the following areas:

• Genuinely free plan for up to 50 students: Not a trial, but a forever-free tier that allows independent instructors to manage up to 50 students indefinitely
• Simple class passes and subscriptions: Package deals using a straightforward credit system with automatic tracking and expiry dates
• On-Demand Video Library: Create and monetize pre-recorded video content — sell individually, bundle with passes, or include in memberships
• One-click referral program: Built-in student referral tools that reward both the referrer and new student with free class credits
• Responsive customer support: Small team known for fast, helpful responses

Built-in Video Library Monetization

Ubindi pricing

• Free Plan: $0/month forever — manage up to 50 students, 5% platform fee on online payments (plus Stripe fees), full access to class registrations, attendance, videos, passes, and memberships
• Essential Plan: $10/month (or $8/month billed annually) — unlimited students, 2% platform fee, embed schedule widget on your website
• Pro Plan: $99/month (or $69/month billed annually) — unlimited students, 0% platform fees, all features included

Who should use Ubindi?

• Independent instructors (yoga, fitness, music, dance, language, arts) who prioritize simplicity over features
• Teachers who need a genuinely free starting point to test online payments and booking
• Instructors who want to monetize pre-recorded video content alongside live classes
• Solo practitioners who value responsive support and can't afford to troubleshoot technical issues alone

Simplify your teaching business with Ubindi.

7. Google Classroom — Best Alternative for Zero-Cost Educational Organization

Google Classroom is a free, cloud-based learning management system developed by Google that provides a streamlined platform for organizing classes, distributing assignments, and facilitating communication between educators and students. Unlike TutorCruncher's comprehensive business management approach with automated billing and tutor payroll, Google Classroom focuses on the educational workflow — making it a practical choice for tutors who simply cannot justify any software costs and need basic organizational tools rather than full business administration.

Google Classroom stands out in the following areas:

• Absolutely zero cost: Completely free for anyone with a personal Google account — no monthly fees, no per-lesson charges, no transaction fees
• No technical setup or learning curve: Any educator with a Gmail account can create a class within minutes
• Familiar Google ecosystem: Deep integration with Drive, Docs, Sheets, Slides, Calendar, and Meet
• Assignment creation and grading workflows: Centralized submission tracking, rubric integration, and private feedback
• Cross-platform accessibility: Available through web browsers and dedicated mobile apps

No Technical Setup or Learning Curve

Designed for Simplicity

Google Classroom pricing

Google Classroom is completely free for individuals with personal Google accounts. Includes unlimited class creation, 15 GB cloud storage, Google Meet video calls with up to 100 participants, and full integration with Docs, Sheets, Slides, Drive, and Calendar.

Note: For more advanced LMS features, consider alternatives like Moodle or VEDAMO's free tier. Google Workspace for Education Fundamentals (for schools) offers additional features and is free for qualifying educational institutions.

Who should use Google Classroom?

• Tutors who cannot justify any software costs and need a free solution for organizing their tutoring work
• Educators whose students are already using Google accounts and want to leverage the familiar ecosystem
• Solo tutors who need basic assignment distribution and grading but do not require automated invoicing or business analytics
• Very small operations without the complexity of managing multiple tutors, split payments, or client pipelines

Do your tutoring work for free with Google Classroom.

The Final Verdict: Choosing the Right TutorCruncher Alternative

While TutorCruncher serves well as a comprehensive all-in-one solution for tutoring agencies, education businesses often need specialized tools that offer deeper capabilities in specific areas. Here's how to choose your best next step:

Remember, you don't have to choose between TutorCruncher and these alternatives exclusively. Many education businesses successfully use multiple tools to create their ideal tech stack. Consider your specific needs, growth plans, and the nature of your educational business when deciding which solution works best for you.

Frequently Asked Questions

What are the best TutorCruncher alternatives in 2026?

The best TutorCruncher alternatives in 2026 are Teach 'n Go (for user-friendly management with transparent pricing), Teachworks (for extensive integrations and flexible billing), TutorBird (for affordable no-frills management), Oases Online (for compliance and grant-based organizations), Wise (for AI-powered online tutoring with integrated LMS), Ubindi (for simplicity-seeking independent instructors), and Google Classroom (for zero-cost educational organization).

Which TutorCruncher alternative is best for learning centers and academies?

Teach 'n Go is the best TutorCruncher alternative for learning centers and academies because it offers robust scheduling, built-in booking, student/parent portals, multilingual support in 24+ languages, and multi-location management with predictable student-based pricing and no transaction fees.

Is there a free TutorCruncher alternative?

Yes. Ubindi offers a permanently free plan for up to 50 students (with a 5% platform fee on online payments). Google Classroom is completely free with no fees whatsoever, though it does not include payment processing or business management features.

Which TutorCruncher alternative is best for compliance-focused organizations?

Oases Online is the strongest compliance-focused alternative, offering built-in SAT/ACT practice tests, automated learning plan generation from pre-test results, contract and grant-based invoicing, and "Close Out Books" functionality for auditable financial records.

How does Teach 'n Go pricing compare to TutorCruncher?

TutorCruncher starts at $30/month but adds transaction fees of 3.5–3.85% on card payments and 1% on offline payments, making monthly costs unpredictable as revenue scales. Teach 'n Go starts at $79/month for up to 100 students with all features included and no platform transaction fees, making it a more predictable and often more affordable option for established education businesses processing significant payment volume.

Which TutorCruncher alternative is best for online tutoring businesses?

Wise is the strongest alternative for online-first tutoring businesses, offering an integrated LMS with gamification, AI-powered session summaries, real-time engagement analytics, bundled Zoom integration, and white-labeled mobile apps with 0% transaction fees.