Using ERP to Manage School Classes

Running a school involves a lot of moving parts, and you need a system that helps you streamline scheduling, manage student information, and optimize classroom transitions.

ERP software is a tool that takes the chaos out of class management. You can automate tasks and track real-time student attendance with the right ERP system. You can also keep everything organized on a single dashboard. This guide will walk you through how Enterprise Resource Planning software can transform your school’s efficiency and help you make informed decisions.

Why Management Software is Crucial for Your School as a Business

The days of manual tracking and endless Excel sheets are fading. Schools now need efficient, real-time solutions to keep up, and student management software is a necessity. It helps you automate administrative processes, streamline workflows, and centralize data management. The shift towards software is clear; more schools are embracing ERP systems to improve decision-making and reduce the burden on staff.

The ERP software market is expected to grow significantly, with a projected CAGR of 10.2% through 2028. A striking 85% of organizations view ERP integration as critical for their overall business success.

For example, WeDo struggled with managing student information and attendance using Google Sheets. This led to errors and inefficiencies. As the tutoring school grew, the manual process became too time-consuming and disorganized. The shift to a software solution provided a centralized system for class scheduling and payment management. This significantly reduced errors and administrative workload.

Key Features to Look for in School Management Software

Lesson Management

The right software should make managing lessons easier. Look for a system that lets teachers access everything they need from one place, be it attendance, grades, or class content. Cloud-based access means teachers can manage lessons anywhere. Students and parents can also stay updated in real-time.

Multiple Integrations

Online learning is here to stay. Integrations with platforms like Zoom or Google Meet allow seamless video lessons. A good system will schedule these automatically, so you don’t need to share links every time. This makes online learning simple and consistent.

Attendance Tracking

Attendance management should be quick and hassle-free. A system that allows you to take attendance with just a few clicks saves time and ensures accurate records. Real-time updates let students see their attendance records through a mobile app, reducing administrative tasks.

Customizable Grading

Look for software that lets you assign weights to different assignments and projects. This simplifies grading and eliminates the need for complex spreadsheets.

Always Know What’s Going On

Running a school is a complex task. Scheduling becomes a challenge when you don’t have the right management tools to track teacher and student availability. The solution is a school management system that keeps everything organized and easy to manage for all stakeholders.

Dashboard

A good dashboard gives you a clear overview. You can view upcoming lessons, track real-time attendance, and know which teachers are scheduled. It helps you plan the day with ease.

Calendar

An online calendar helps you view classes in real-time. Whether daily, weekly, or monthly, you can filter by student, teacher, or class. You can even integrate with Google Calendar to keep everything in sync.

Easy Payment Management

With just a few clicks, you can set course prices and any extra fees. This system gives you a clear view of what’s paid and what’s still due. No more chasing down fee payments-just straightforward, hassle-free management.

Student and Parents Portal

Communication is key. A dedicated portal lets students and parents access all the info they need. Students can see their schedules, coursework, and behavior records. Parents stay in the loop with the student’s progress, making it easier to stay engaged and involved.

User-Friendly Mobile App

The mobile app, available on iOS and Android, gives you and your community access to everything. Parents can check their child’s progress with a tap, making communication seamless and instant. They also get instant notifications through messaging (SMS).

Custom Account Settings

Tailor the system to fit your needs. Adjust settings like currency, timezone, and more, ensuring everything works how you need it to. 

Your School Branding

Customize the software with your branding and unique URL to stand out. Do you have multiple school branches? Manage them effortlessly from one place, with just a click.

FAQs about School ERP System

How can education ERP software streamline inventory management?

Managing supplies, textbooks, and resources can be a headache. ERP software tracks everything in real time. You’ll know what’s in stock, what’s running low, and what needs to be ordered. This means fewer shortages and smoother operations.

Can ERP software handle extracurricular scheduling for educational institutions?

Keeping track of extracurriculars is no small task, but ERP software simplifies it. You can schedule activities, assign resources, and make assessments. This ensures there are no conflicts with academic schedules. It keeps everything organized so students get the most out of their time.

How does ERP software support library management?

A well-managed library is key to student success. ERP software can track books, manage loans, and even send reminders for due dates. It turns a complicated task into a seamless experience for students and staff.

What role does ERP software play in procurement?

Procurement involves juggling vendors, purchase orders, and budgets. ERP solutions automate these processes. It tracks orders, manages supplier relationships, and ensures everything stays within budget. Your procurement becomes efficient and transparent.

Is training necessary to use ERP software effectively?

While ERP software is designed to be intuitive, training can unlock its full potential. A few sessions can help your staff understand how to use the features efficiently. This saves time and reduces errors in the long run.

How does ERP software simplify student admissions?

Admissions are complex, with forms, interviews, and decisions. ERP software automates this process, from application submission to final enrollment. It keeps track of every applicant, ensuring no detail is overlooked.

Can ERP software generate reports for audits and reviews?

When it’s time for an audit or review, ERP software can generate detailed reports in seconds! It could be financial data or compliance checks. Everything is organized and ready, making audits less stressful and more straightforward.

How does ERP software improve financial management in schools?

ERP software simplifies finances by automating tasks like budgeting and invoicing. It gives you access to accurate and real-time data, cutting down on mistakes. This makes financial planning clearer.

Start Utilizing an ERP Software That Works for You

Your school deserves a system that fits like a glove, simplifying management and boosting efficiency. The right ERP software streamlines your daily tasks, making everything easier.

If you’re ready to see the difference, explore the software solutions at Teach ‘n Go and find the software that meets your unique needs. Check it out here. Take the first step toward a smoother, more efficient school operation.