June 20th, 2020
Time management is an integral part of running a school.
“Everything about how a school runs from where the staff goes, to when they have breaks and collaborative time, to what classes students can take, is based on how well leaders schedule the limited time within a school day, week and year. It’s important to make it count,” points out Kqed.
In this article, we talk about how automated scheduling tools are the next best thing. Find out how they help to manage teachers, students, and daily activities and keep schools organized.
School scheduling is not challenging at all—said no one ever.
If you work in a school, you know that accommodating every student’s needs, balancing classes so there are even numbers and giving grade-level teachers the same period off so they can plan together is, most of the time, a frustrating job.
“Most assistant principals currently use some combination of paper-based requests, massive Excel spreadsheets, physical magnet board, and their Student Information System (SIS) to schedule students. And it quickly turns into a big mess. There are hundreds of moving pieces and often a lot of conflicts,” explains Kqed.
Here’s why automated scheduling brings your school into the digital world and helps everyone involved in the education process make the most of their time.
Research from the American Federation of Teachers found one of the teachers’ two most cited daily stressors was time pressure.⏳
I wonder who is surprised.
Ex-teacher Chris Walsh admits that educators have so much on their plates, they feel as they never have enough time to get everything done. From “grading, calling parents, meeting with students, filling out paperwork, prepping lesson plans, new district initiatives, and mandatory professional development,” it’s a neverending story. No wonder so many of them quit and the rest is on the verge of burnout.
When making their schedule, Connections Academy advises educators to think about the following activities:
● Writing communications to students and families
● Creating and sharing resources
● Recording short video lessons and tutorials
● Reviewing student work
● Communicating individually with students and families who need support
● Providing opportunities for students
● Collaborating with peers
● Taking breaks as needed
Using an automated scheduling tool can keep teachers organized, help them plan ahead, and streamlines teaching.
How much time does scheduling and rescheduling take you and your staff?
Whether it’s creating and updating schedules or reminding teachers about meetings, most schools spent too much time on manual activities that can be easily automated to free up time. For example, automated class scheduling lets schools quickly enroll or unenroll multiple students into a class.
If you’re still managing schedules the old fashioned way in 2020 you’re wasting time. Manual work takes a lot of energy and resources. Not to mention human error. With technology becoming part of our everyday life, automated scheduling in schools makes more sense than ever.
Automated scheduling makes managing, editing, and canceling appointments easy. These tools also notify all parties involved of the changes.
Having the flexibility to schedule meetings with teachers and pick from a block of time in advance is helpful for busy parents. They can also receive automatic reminders to make sure they attend.
A study conducted on more than 140 American school districts found out the average length of a teacher’s workday is 7.5 hours. Teachers spend on planning around 45 minutes per day. “In this short time, they must grade student work, plan for future lessons, engage with families, and complete necessary paperwork. As a result, they have little time to plan or collaborate with peers,” points out The Center for American Progress.
We can all agree great teaching takes time and preparation. To create engaging lessons, “teachers need to collaborate, plan, and reflect outside of instructional time. Effective school schedules maximize the time teachers spend with their students but also recognize teachers’ additional responsibilities beyond instructional time. Unfortunately, not enough schools successfully balance these priorities,” they add.
Thanks to automated scheduling, teachers can view all their upcoming classes and appointments and make the best of their time.
For a school owner, automated scheduling means not only the ability to schedule lessons and assign teachers but also to see what’s happening in your business.
It will turn out helpful, especially when you need to monitor teacher activity: see who is teaching and what and get a quick overview of upcoming classes.
Imagine, for a second, you’re able to:
automatically generate teacher schedules
schedule lessons on custom or recurring days
assign teachers to a specific room or time period
customize class period lengths
colour code your class to easily view and keep track.
limit the number of people in a class
distribute classes evenly across the week
archive classes that have completed to keep track of records
get immediate and specialized help?
Teach’n’Go is a school management software that integrates all of the processes needed to run a school into a single platform. It handles everything from teacher and class scheduling, timetables, materials, alerts, student and parent communication, payments, invoicing, and a lot more.
☛ Learn more about how we can help your school get organized and achieve more here: https://www.teachngo.com/pages/features.php
No credit card required.