TutorCruncher is a cloud-based management platform built specifically for tutoring businesses. It handles scheduling, automated billing, payment processing, tutor payroll, and client management from a single system. Founded in 2013 in London, TutorCruncher grew out of the founders' own tutoring agency and now serves companies ranging from solo tutors to large enterprises.
If you run a private education business and you're evaluating TutorCruncher, the pricing structure deserves a close look. Beyond the monthly subscription, TutorCruncher charges transaction fees on every payment you process through the platform. These fees vary by plan and can add up quickly depending on your payment volume, creating a situation where your actual monthly bill is difficult to predict from one month to the next.
Teach 'n Go is another management platform for education businesses that takes a different approach to pricing. Instead of tying costs to transaction volume, Teach 'n Go charges a flat monthly fee based on your number of active students, with all features included on every plan.
Both platforms cover the essentials (scheduling, billing, attendance, communication), but the way they charge can lead to very different total costs depending on how your business operates.
This breakdown covers what each TutorCruncher plan includes, where the additional costs come in, and how Teach 'n Go's pricing compares for education businesses looking for a more predictable cost structure.
Table of Contents
TutorCruncher Pricing at a Glance
| Feature | TutorCruncher Pay as you go |
TutorCruncher Startup |
TutorCruncher Enterprise |
Teach 'n Go (up to 100 students) |
|---|---|---|---|---|
| Monthly price | $30/mo | $80/mo | $240/mo | $79/mo |
| Card transaction fees | 3.85% | 3.5% | Competitive rates (high-volume) | None from platform |
| Offline payment fees | 1% | 0.65% | 0.5% | None from platform |
| Custom dashboard | No | Yes | Yes | Yes (all plans) |
| API & custom integrations | No | No | Yes | Yes (all plans) |
| Free trial | 2 weeks | 2 weeks | 2 weeks | 14 days (no credit card) |
TutorCruncher Pricing: In-Depth Overview
TutorCruncher uses a tiered subscription model with three plans. Each plan has a base monthly fee plus transaction fees that apply to every payment processed through the platform.
Pay as you go: Starting from $30/month
The entry-level plan covers basic scheduling, a client pipeline, automated payments with split payroll, and lesson reports with email and SMS reminders. Card transaction fees sit at 3.85%, and there's a 1% fee on offline payments recorded through the system.
Support includes 3 months of priority phone support, a 1-hour platform optimization call, and a 1-hour training session.
Startup: Starting from $80/month
The Startup plan adds a customizable dashboard, HTML email templates, and user and report exports on top of everything in Pay as you go. Card fees drop to 3.5%, and the offline payment fee drops to 0.65%. Support is the same as Pay as you go, but with 3 training sessions instead of 1.
Enterprise: Starting from $240/month
The top tier unlocks custom JavaScript and CSS, custom integrations including Google Analytics, API access, subscription billing, and unlimited technical support. Card fees are listed as "competitive rates for high-volume merchants" (specific percentage not published), and offline payment fees are 0.5%.
Additional Costs to Watch
TutorCruncher's published pricing doesn't end with the subscription and transaction fees. Several costs sit outside the plan structure:
- International card fees: An extra 1.5% on payments from international cards
- Premium card fees: 2% extra for American Express, Diners Club, JCB, and prepaid cards
- Priority chat support: $10/month
- Video and chat priority support: $120/month (includes three 1-hour calls and priority chat)
- TutorCruncher Video: Recording at $0.03/minute, storage at $0.008/minute (additional per-participant usage fees may also apply)
- SMS messaging: Charged per message (pricing varies and is not published on the main pricing page)
- Extra branches: $50/month per additional branch
- Custom domain: $100/month for white-label branding
All listed prices are exclusive of tax.
Where TutorCruncher's Pricing Falls Short
The core challenge with TutorCruncher's pricing model is predictability. Because transaction fees are baked into every payment, your monthly bill fluctuates with your revenue. A strong month means higher fees. A seasonal dip means lower fees but also less revenue to absorb fixed costs. This makes it difficult to forecast expenses or set a reliable operating budget.
For Small Tutoring Businesses
The Pay as you go plan's 3.85% card fee is steep. For context, if a small tutoring business processes $5,000 in monthly card payments, that's $192.50 in transaction fees, bringing the effective monthly cost to over $222. The 1% offline payment fee means even logging manual payments costs money.
For Growing Agencies
The jump from Pay as you go ($30/month) to Startup ($80/month) is significant, but the feature additions are modest: a customizable dashboard, HTML email templates, and exports. Capabilities like API access, custom integrations, and subscription billing appear only in the Enterprise tier's feature list. Growing businesses that need integrations with their existing tools face a jump to $240/month.
For International Operations
International card fees add 1.5% on top of the already-existing transaction fees. A U.S.-based tutoring company serving international clients on the Pay as you go plan would pay 3.85% + 1.5% = 5.35% on international card payments. For premium card types (American Express, Diners Club, JCB, prepaid cards), that becomes 3.85% + 2% = 5.85%. UK-based companies pay lower base card rates, so their totals would differ.
For Multi-Location Businesses
Each additional branch is reported to cost $50/month. A tutoring company with 3 locations on the Startup plan would pay $80 + $100 (2 extra branches) = $180/month before any transaction fees.
Teach 'n Go: An Alternative Pricing Approach
Teach 'n Go is an all-in-one management platform designed for private education businesses, including tutoring academies, language schools, music academies, and learning centers. Founded in 2013 in Amsterdam, the platform is used by education businesses in 55+ countries.
How Teach 'n Go's Pricing Works
Instead of tying costs to features or transaction volume, Teach 'n Go charges based on the number of live (active) students:
- Up to 100 live students: $79/month
- 200 to over 2,000 live students: Price scales up accordingly
Monthly and annual billing cycles are available. Because pricing is based solely on student count, there's no ambiguity about what you'll pay each month — your bill stays the same as long as your active student number stays within the same tier.
What Every Plan Includes
Every Teach 'n Go plan includes the full feature set:
- Unlimited usage: Unlimited teachers, classes, prospects, portal users, and emails
- Scheduling & booking: Dashboard, calendar views, conflict detection, automatic reminders, resource calendars, built-in booking system
- Student management: Attendance tracking, grades and reports, behavior tracking, student/parent portal
- Payments: Automatic billing, Stripe and PayPal integration, SEPA payments, invoicing, combined payments, bulk receipts
- Communication: Group email, SMS, push notifications, automated reminders
- Technical: API access, Zapier integration, custom reports, video call integration, mobile app (iOS and Android)
There are no transaction fees charged by the platform itself (standard payment processor fees from Stripe or PayPal still apply). The platform also supports 24+ languages, which is particularly relevant for education businesses operating internationally.
Teach 'n Go maintains public roadmaps and ideas boards where customers can submit feature requests and vote on priorities, so the platform continues to evolve based on direct user feedback.
Optional One-Time Setup Costs
Teach 'n Go offers optional services for education businesses that want help getting started:
- Full onboarding pack: €500 (2 hours of training, migration assistance, custom URL, priority support for first month)
- Training sessions (2 x 1 hour): €150
- Data migration: €150
- Custom URL: €150
- Custom document templates: €75
- Prospect registration form setup: €75
These are one-time costs, not recurring monthly charges. SMS credits are sold separately from the subscription.
Free Trial
Teach 'n Go offers a 14-day free trial with no credit card required. All features are available during the trial, and there's a 30-day money-back guarantee after subscribing.
TutorCruncher Feature Value Breakdown vs. Teach 'n Go
| Feature area | TutorCruncher | Teach 'n Go |
|---|---|---|
| Scheduling & booking | Calendar with Google/Apple sync, recurring lessons, availability management, location conflict detection | Calendar with Google sync, conflict detection, time zone support, multiple calendar views, resource calendars, built-in booking system |
| Student/Client management | CRM with client pipeline, tutor profiles, role-based permissions | Student database, prospect lifecycle management, lead-to-student conversion, parent portal |
| Billing | Automated invoicing, split payments, Stripe/GoCardless, subscription billing (Enterprise tier) | Automatic billing, Stripe/PayPal/SEPA, combined family payments, bulk receipts (all plans) |
| Communication | Email from custom domain, SMS, broadcasts, custom HTML templates (Startup+) | Group email, SMS, push notifications, automated reminders, in-app announcements |
| Online teaching | TutorCruncher Video, whiteboard marketplace integrations | Zoom and Google Meet integration, video call integration |
| Reporting | Customizable dashboard (Startup+), business analytics, lesson reports | Dashboard with real-time stats, gradebook, attendance reports, custom reports (all plans) |
| Integrations | API & custom integrations (listed under Enterprise), Zapier, Xero/QuickBooks/Sage | API access (all plans), Zapier, Stripe, PayPal |
| Mobile | No dedicated mobile app (web-based) | iOS and Android mobile app |
| Ease of use | Functional interface designed for tutoring agencies | Intuitive, user-friendly interface designed for accessibility across staff and students |
| Transaction fees | 3.5% to 3.85% card fees + 0.5% to 1% offline fees (varies by plan, U.S. rates) | No platform transaction fees |
| Multi-language | Not specified | 24+ languages supported |
TutorCruncher has deeper tutor-specific features, like tutor payroll with split payments and a dedicated tutor application process. This makes it particularly strong for agencies that recruit and manage independent tutors.
Teach 'n Go covers broader education management needs, with tools like a gradebook, behavior tracking, homework assignments, and a student/parent portal with mobile app access. Its pricing model, with all features available on every plan and no platform transaction fees, removes the guesswork from monthly costs as the business grows.
Final Verdict
TutorCruncher is a capable platform for tutoring businesses, particularly agencies that need tutor payroll, split payments, and a structured tutor application process. The scheduling and billing automation is designed for companies that are specifically in the tutoring agency model.
However, the pricing structure introduces real unpredictability. Transaction fees on every payment (3.5% to 3.85% for cards on the Pay as you go and Startup plans, plus 0.5% to 1% for offline payments) mean your monthly costs fluctuate with your revenue, making it difficult to know exactly what you'll be billed each month.
Features like API access, subscription billing, and custom integrations are listed only under the $240/month Enterprise plan. Additional charges for branches, custom domains, international cards, and premium card types can push the effective monthly cost well above the advertised subscription price.
Teach 'n Go takes a simpler approach. Starting at $79/month for up to 100 students, every plan includes the full feature set: API access, integrations, mobile app, booking system, gradebook, and custom reports.
There are no platform transaction fees, no feature gating between tiers, and no monthly add-on costs for core functionality. The pricing scales predictably with student count rather than payment volume, so your bill stays consistent regardless of how much revenue you process.
As a smaller, nimble team, Teach 'n Go is also known for responsive customer support and the ability to accommodate custom requests quickly.
For tutoring businesses that specifically need tutor payroll with automated split payments, TutorCruncher's specialized features may justify the more complex pricing.
For education businesses and learning centers that want predictable costs, full feature access from day one, and a user-friendly platform with a mobile app for students and parents, Teach 'n Go is worth evaluating.
Choose TutorCruncher if...
You run a tutoring agency that specifically needs tutor payroll with automated split payments, a structured tutor application process, and you process high enough payment volume for the transaction fee model to be manageable.
Get started with TutorCruncherChoose Teach 'n Go if...
You want predictable flat-rate pricing, all features included from day one, a native mobile app, a gradebook, leads management, multi-location support, and no transaction fees on top of your monthly subscription.
Try Teach 'n Go free for 14 daysFrequently Asked Questions
How much does TutorCruncher actually cost per month?
The base subscription ranges from $30/month (Pay as you go) to $240/month (Enterprise). On top of that, card transaction fees of 3.5% to 3.85% apply on the Pay as you go and Startup plans, while Enterprise rates are negotiated. Offline payment fees of 0.5% to 1% (depending on the plan) apply to payments not processed through TutorCruncher's card system. Additional costs for international cards (+1.5%), premium cards (+2%), extra branches ($50/month each), custom domains ($100/month), and priority support ($10 to $120/month) can increase the total. All prices are before tax.
Does TutorCruncher offer a free trial?
Yes, TutorCruncher offers a 2-week free trial. Teach 'n Go also offers a 14-day free trial, with no credit card required and a 30-day money-back guarantee.
Does TutorCruncher charge transaction fees?
Yes. Card transaction fees are 3.85% on Pay as you go and 3.5% on Startup (U.S. rates), with Enterprise rates negotiated for high-volume merchants. UK-based companies pay lower card rates. There are also offline payment fees of 0.5% to 1% depending on the plan, plus additional fees for international cards (1.5%) and premium card brands like American Express (2%). These variable fees make it difficult to predict your exact monthly costs in advance.
What features require TutorCruncher's Enterprise plan?
API access, custom JavaScript and CSS, custom integrations (including Google Analytics), subscription billing for recurring payments, and unlimited technical support all require the Enterprise plan at $240/month.
How does Teach 'n Go's pricing compare to TutorCruncher?
Teach 'n Go starts at $79/month for up to 100 active students. All features (API access, integrations, booking system, mobile app, gradebook, custom reports) are included on every plan with no platform transaction fees. Pricing scales with student count, not payment volume or feature tier, so you know exactly what you'll pay each month.
Does Teach 'n Go have a mobile app?
Yes. Teach 'n Go has dedicated iOS and Android mobile apps for administrators, teachers, students, and parents. TutorCruncher does not currently offer a dedicated mobile app, though its platform is accessible via mobile web browsers.