7 Powerful Benefits Of Using School Attendance Software

You may remember when teachers used to take attendance at the start of each lesson by ticking a small box next to each student’s name to mark them present or absent. 

Some schools still do that. Fortunately, more and more are adopting digital processes.

As many of us know, manual attendance records are tedious and take up a lot of time—time that could be better used for teaching and learning. 

When it comes to collecting, analyzing, and comparing manual attendance records—for example, between different classes or periods of time—the number of hours starts adding up.

Besides being time-consuming, labor-intensive, and inefficient, traditional classroom attendance methods can’t monitor students' attendance in real-time. 

This means that educators are unable to use attendance data to quickly identify issues or to address the behavior of at-risk students. 

Thanks to technological advances, educational institutions worldwide have transformed the way they manage operations and activities, including attendance records.

In this article, we take a closer look at how a digital studentattendance management system can help schools improve their productivity and give them more time to offer their best to their students.

We also take a look at how school management systems likeTeach ‘n Go make the day-to-day management of your teaching business easier and more efficient than ever before, whether you are running an online platform, a physical school, or a mixture of the two.

Firstly, What Is a School Management System?

A school management system is a centralized administration tool that is designed to help educational institutions automate their daily routine tasks. 

These systems have various key features that make the running of your school easier and more efficient. 

Many of these platforms take care of various school operations, from applications and enrollments to performance monitoring and finances. 

Schools can also modify and customize these management platforms to ensure they grow with the institution’s needs. 

Since it’s centralized, a school management system houses all of the school's processes and data in one place. 

It facilitates the flow of information and makes it easy for everyone within a school to access the data they need, whenever they need it.  

These platforms also help education sector establishments manage school and student data, and it also bridges communication gaps between students, parents, and teachers.

The systems that automate administrative tasks in educational institutions are known by several different names. You may know them as:

• School management software.

• School management system.

• Student management system.

• Student administration system.

• Student information system.

• Educational enterprise resource planning (ERP) software.

School management systems also provide administrative functionalities that cover both faculty and students. 

A student management system usually contains a lot of sensitive information, which is why an efficient ERP system should offer robustdata security. 

School records that are kept the traditional way, on paper, can be vulnerable to various issues, from fires and floods to the natural disintegration of the material over time. 

However, records that are kept on schools’ computer hard drives and other storage devices are much less likely to be damaged or tampered with.

Generally, school management software is cloud-based and has multi-layer security protocols to ensure that only authorized persons have access to sensitive student information.

A cloud-based student information system also makes data available in one convenient place, allowing teachers, students, and parents to access it on demand. 

How Do Schools Benefit from Student Information Systems?

A school management system is a modern solution that helps schools, students, and parents in a variety of ways.

For example, school management software makes it possible for schools to be flexible and to switch between online learning and face-to-face education with ease. 

This has been particularly important during the COVID-19 pandemic due to the increased demand for remote learning. 

By automating and streamlining a variety of functionalities necessary for running an educational organization, aschool management system like Teach ‘n Go saves money. 

This is because student management systems help free up staff and allow them to focus on productive activities, such as teaching, improving lessons, creating new courses, and so on. 

In short, with efficient student management software in place, more funds can be channeled into providing better quality education.

More schools are adopting a student management system because they see the value in having teachers, school administrators, and students easily collaborate on a central platform.

Let’s take a closer look at how school management software makes life easier for all stakeholders in an educational institution:

📚Teachers can say goodbye to time-consuming activities, such as manually marking student attendance, and instead focus on offering higher-quality education to their students. 

📚 Teachers can set assignments, upload work for students, leave feedback for individual students, and more. 

📚Students can check their assignments and course material in real-time, as well as view lecture and exam schedules, and so on. 

📚 School owners can easily manage their budgets for the school. Many school management systems allow you to track overdue fees and payment histories. 

📚With data all stored in one place, it’s also easier for teachers and school administrators to keep track of regulatory standards and requirements. 

📚Parents can access their children’s data and gain an overview of their class performance in just a few clicks. 

📚With a student information system, parents can use portals to communicate directly with the school’s administration and teachers. They can also easily make payments. 

Other notable features of school management software

Depending on the nature and size of a specific educational institution, a school management system can have variousfeatures. Typically, this includes: 

🎓 Simplifying the admission and enrollment process.

🎓 Faster class scheduling and timetable creation.  

🎓 Automatic payment reminders and more efficient billing, invoicing, and staff payroll. 

🎓 Better communication between all stakeholders via group messaging, such as bulk text messages and emails.  

🎓 Creation of customized and detailed reports on demand. A variety of filters and criteria can be set up to report on school data, as needed.

🎓Efficient attendance management to record and review student attendance. 

Where Does Attendance Management Fit in and Why Is It So Important? 

A student attendance management system is a feature in school ERP software that allows school administrators and teachers to take student and staff attendance digitally. 

With a school attendance management system, educators and administrators just need to log in to the platform and enter daily attendance, and all of that data goes to a centralized file. 

Accurate tracking of student attendance is more just than an administrative requirement. Being present in a class is one of the fundamental pillars of the learning process.

Too many absences negatively affect students’ achievement and can disrupt lessons for the entire class. 

Taking attendance can help educators identify trends and take action early on, including connecting with the student in question and notifying their parents. 

Manually taking roll call is prone to human error and doesn’t allow you to see trends in real-time, making it difficult for educators to recognize and rectify issues proactively.

However, with a cloud-based student information system, teachers are provided with accurate and timely information on classroom attendance. 

It goes without saying that students who attend classes perform better academically. This is because they are more likely to keep up to date with the curriculum and subject matter. 

And thanks to parents’ supervision via attendance management systems, student attendance usually increases when these platforms are implemented. 

Besides efficiently tracking student attendance, these systems also help school administrators to make more informed decisions and plan better.  

This is because attendance data allows them to oversee and organize arrival and departure times, lunch breaks, and vacations of teachers and staff members.

7 Benefits of School Attendance Software 

Now that you know why attendance management is so important, let’s take a closer look at the key benefits of student management systems and school attendance software.

As we mentioned earlier, an automated attendance system is an educational ERP feature that monitors the students’ attendance in an institution. 

Unlike a traditional attendance system, attendance software enables schools to record, store, and monitor students’ attendance history in real-time. 

If this information is disorganized, stored manually, or lost, it’s difficult to run this process efficiently. 

But with the help of digitalization, student attendance management software streamlines the process of attendance management and offers numerous benefits. 

It can save schools and teachers time 

When the attendance management process is automated, both teachers and schools can save time and be more efficient. 

There is no paperwork, no manual record keeping, and no wasting of time. Instead, school attendance software provides a system that is:

👀 Much faster and more accurate than manual attendance tracking. 

👀 Great at reducing tiresome paperwork and duplication.

With the help of school attendance software, teachers who are already overburdened can focus on teaching and improving student outcomes.

As a result, the educational institution is far more likely to perform better and attract more students and funding.

You can easily keep parents in the loop

Students are much more likely to show up for a class and stay there for the duration of the lesson if they know their parents can keep an eye on their attendance through the school’s automated system. 

With school attendance software, teachers can send text or email alerts to parents to let them know if their child is absent from school. 

The ability to notify parents is important to a child’s safety, as well as their academic performance.

Generate detailed attendance reports 

Recording attendance accurately and timely enables schools to generate detailed reports, compile data, and draw actionable conclusions. 

With a student attendance management system in place, teachers can analyze the attendance trends in their classes and see which students are often absent. 

Based on attendance reports, teachers and administrators can take action to ensure better attendance.

Automated attendance places all the data at your fingertips. You can review attendance reports to identify trends regarding:

🏫Seasonal variations at your institution.

🏫A particular class. 

🏫A specific subject or student. 

By analyzing this data, you can make timely decisions, apply corrective procedures and measure how effective they were. 

You could also use these attendance reports to justify asking for more funding from your school’s investors because they will clearly be able to see how well attended your lessons are.

Attendance data is centralized and secure 

A centralized database is an excellent way to store students’ attendance because it can be viewed by multiple stakeholders (school authorities, students, and parents) at any time. 

A reliable school management system such as Teach ‘n Go allows you to keep your school and student records safe and secure. 

Teach ‘n Go protects school data by using encrypted passwords, tracking any data breaches, and removing data 24 months after a profile becomes inactive. 

Not to mention that our system also creates regular backups so that any lost information can be restored if need be. 

It’s more environmentally friendly

When you manage school attendance processes online, you cut down on paper, attendance registers, and filing cabinets. 

By keeping records digitally, your school contributes to the protection of natural resources.  

Improves punctuality

We all know that some students, especially those in higher grades, tend to resort to various schemes to manipulate the daily marking of attendance. 

School attendance software makes it difficult to fake attendance, which ensures that the entire process is accurate and well-organized. 

This, in turn, improves the punctuality and discipline of the students.

Improves your school

School attendance software allows you to see which lessons or courses are well attended and to track seasonal variations at your teaching business. 

These insights allow you to make more informed decisions about how you could improve your school’s performance. 

For example, you may see that one of your courses isn’t well-attended in the winter, which may prompt you to start offering the lessons during the summer. 

👋 Meet Teach ‘n Go

At Teach 'n Go, we know that storing and managing class attendance can be a headache. Luckily, we can offer a much better way to run this essential school operation.

Our powerfulschool attendance software makes it easier than ever for your teachers to:

• Record attendance.

• Generate reports.

• Save time on tedious administrative tasks.

With Teach ‘n Go’s school attendance software, teachers can: 

🖥 Take student attendance in just a few clicks. 

🖥 Gain a quick overview of class attendance from our real-time dashboard. 

🖥 Avoid inaccurate or incomplete attendance data. 

Parents can also monitor their children’s participation from Teach ‘n Go’s parent portal.

Our platform enables schools to create detailed weekly and monthly reports for any class or student, for any period, and to easily download and share attendance information with parents, teachers, or your school's board.

Teach ‘n Go’s powerful attendance management software will help you manage student attendance more efficiently than ever before.

Wrapping Up

Student attendance tracking systems frees teaching resources from mundane tasks and saves time and resources. 

Modern technologies help educators monitor attendance, encourage participation, and identify students who struggle to turn up for lessons. 

Attendance is an important factor in student achievement, and at some educational institutions it even forms a part of the final grade. 

Implementing student attendance software is a critical part of helping your staff and teachers achieve a better-organized school environment.

Teach ‘n Go is a modern, intuitive and powerful student management system for schools, learning centers, and education businesses. 

Our user-friendly software is available in several languages and is already being used in more than 30 countries—and ourclients love it!

Our platform is easy-to-use, scalable, and robust. Additionally, it offers a wide range of highly customizable features, allowing institutions to tailor the system to their specific needs. 

This makes our platform perfect for schools of all sizes,adult learning centers,tutoring businesses, orhigher education institutions.

And with Teach ‘n Go’s mobile app, you can log in from anywhere, at any time, and from any device. 

Teach 'n Go has everything you need to manage your school more efficiently, this includes: 

😎Teacher scheduling software. 

😎Automated billing. 

😎Group messaging features.

😎Accurate and reliable studentattendance monitoring. 

Teach ‘n Go’s competitive pricing, data security and excellent technical support make our platform the logical choice when considering which school management software to choose for your institution. 

Create a free account now and enjoy a 7-day free trial of our school management software. No credit card is required. 

You can also book a demo to enjoy access to all of Teach ‘n Go’s premium features and you’ll be able to cancel at any time.