November 2nd, 2020
The transition from in-school to at-home learning has been a challenging one. To adapt, schools have been finding new ways to deliver educational resources to students and manage their grades. Many schools used school management systems before the pandemic to monitor attendance, communicate with parents, and save staff from endless paperwork. Since the outbreak of COVID-19, teachers are finding more uses for the software.
What is a school management system? This program combines all the administrative needs of a facility into one, easy-to-use tool. From recording grades to returning homework, this application can be used to make education processes accessible to those at home. Remote learning relies on technology; education is enhanced when it’s performed within a school management system.
Attendance is an important part of any student’s successful learning journey. Entering this information couldn’t be easier when you use a school management system. It organizes the data so that it’s easy to see a student’s attendance daily and over the term. Teachers can distinguish between excused absences, late arrivals, or absences without an acceptable reason. When attendance is taken regularly and recorded online, it will reduce last minute cancellations. Students will know that they can’t get away with skipping class.
In the past, parent-teacher conferences were a way for educators to tell families about the student’s academic progress and behaviour. A school management system will facilitate this communication while eliminating the need for in-person contact. A group messaging system allows parents, teachers, and students to stay in touch virtually. When report cards are issued, they can be delivered virtually through the software. The system can be used to send SMS texts, emails, or messages on the application itself; recipients can read them on any device that they choose.
When teachers are writing reports about their students, they need the information that they’ve gathered over the term. If the school has closed, they aren’t able to retrieve their files. Since a school management system is accessible from anywhere, this won’t be an obstacle for teachers.
Grades, comments, and star ratings can be viewed from a desktop computer or smartphone. The information is gathered in a streamlined and easily readable way. If the teacher has made notes about a student throughout the term, this information will be easy to find on the system.
Whether you’re in the safety of your own home, or outside in a secluded park, you can host a lesson using Skype integration. This allows teachers to speak to and see their students in a completely safe way. They can take attendance and write down any relevant notes about how the class goes.
The accessibility of this software also benefits the students. Keeping track of assignments isn’t easy, especially when learning takes place at home. But with calendars and reminders, students can manage their tasks and upload their homework directly to the system. Teachers are able to add a grade and feedback from any location.
No one likes paperwork. The time spent rifling through files, searching for information, and penciling in notes could be spent on more important work. Forget about those never-ending excel sheets; with a school management system, data collection is streamlined. It’s an eco-friendly option since it cuts back on the use of paper.
As a teacher, you juggle so many assignments, lessons, and reports in your head that it’s hard to keep everything straight. Was that assignment due today, or next week? Did you grade the homework yet? Students can view their course schedules on the software so that they can submit their work on time. Changes can be made in real-time; when deadlines are adjusted or a test is pushed back, teachers can modify the calendar from anywhere, and students will be immediately notified about the change.
When it’s time to pay enrollment fees, parents can do so from their computer or phone. A history of payments will be visible to both staff and their families. If there are outstanding fees due, reminders are sent to those individuals. When payments are upcoming, notifications will save busy parents from paying late fees. All of these processes take place virtually, eliminating any need for in-person contact.
Storing data on the cloud is an intimidating idea to many, but rest assured that authentication protects your business and your information. You can implement additional security measures that will keep this sensitive data safe. Understandably, teachers are concerned about keeping the grades of their students secure; they can take comfort knowing that school management systems have safety measures to keep data protected.
Teaching a class is no simple task. Now that remote learning is the new standard, it has become more complicated. It’s not easy adjusting to these regulations; everyone is working hard to make education possible despite physical distancing measures and school closures. With the help of a school management system, resources can be accessed from anywhere, to the benefit of teachers and students.
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