Customer Success Story
How ALEF improved oversight, attendance tracking, and parent communication across multiple locations
ALEF needed a centralized, user-friendly system to:
Read on to learn how Teach ’n Go helped ALEF become more efficient and save hours of time.
The ALEF (Arabic Language Classes for All) project was founded in 2016 as part of the Vrije Universiteit Brussel (VUB).
Based in Belgium, the program helps children aged six to 15 learn Arabic and develop a stronger understanding of Western and intercultural norms.
ALEF also supports children in developing positive images of identity and heritage while building social competencies.
With four teaching locations across Belgium, ALEF currently works with approximately 900 students.
Teachers collaborate closely with academic experts in linguistics and second-language acquisition.
ALEF administrators managed day-to-day operations manually using Excel spreadsheets.
As the student base grew, tracking student and attendance data became increasingly challenging.
Staff had to refer to multiple spreadsheets to find information, which was time-consuming and difficult to keep organized.
Because spreadsheets are limited, ALEF couldn’t easily gain oversight across locations or identify trends in enrollment and attendance.
Parent communication was also manual. Teachers wrote messages in students’ notebooks, and students were expected to relay those messages at home.
Even with best efforts, this process was prone to mistakes—messages were sometimes forgotten, lost, or overlooked.
As ALEF expanded, the team realized it needed a more efficient system to manage daily operations and improve communication.
After reviewing options, ALEF chose Teach ’n Go as the best fit.
With Teach ’n Go, ALEF runs a smoother operation, communicates more reliably with parents, and manages data in a single, centralized place.
Our school was growing quickly and it became almost impossible to manage all of our processes manually. Teach ’n Go is simple to use and solved the problems we were having at ALEF. It’s perfect for school administration and our staff were able to get the hang of it very quickly.
ALEF uses Teach ’n Go to collect and store student grades.
At the end of the year, ALEF can generate accurate reports for parents and internal records.
With real-time calendars, administrators and teachers have clearer visibility into scheduling changes, upcoming lessons, and events.
Calendars are also used to track school holidays and store students’ birthdays.
ALEF uses Teach ’n Go to record student attendance in a few clicks.
Attendance data is stored centrally and can be accessed any time staff or teachers need it.
With all records in one place, administrators can spot patterns more easily and keep oversight across classes and locations.
ALEF has moved away from notebook-based messages for parents.
Teachers and administrators now leave notes and comments for parents inside the system.
This keeps parents updated about classroom progress and ensures they receive event information in advance.
We can’t upload photos of our students to social media because of privacy issues. However, we know that Teach ’n Go is secure so we upload images of our students to the system for parents. This helps us keep parents updated with what their children are doing in class while keeping them safe online.
Teach ’n Go was especially valuable when ALEF delivered classes remotely during the COVID-19 pandemic.
Previously, virtual class links were emailed to parents and could get lost or be hard to find.
ALEF began posting online class links in Teach ’n Go’s comment section, ensuring families had one reliable place to access them.
In the future, ALEF hopes to make greater use of Teach ’n Go’s library feature.
This will help distribute learning materials more effectively if students request online lessons.
ALEF would also like prospective students to enroll directly through Teach ’n Go to keep enrollment data centralized and easier to manage.
I really appreciate how hard the Teach ’n Go team works to find solutions to any of the problems we have. They’ve been willing to tailor the system to our needs and have added Arabic, French, and Dutch translations for us. I’m also grateful for how responsive the Teach ’n Go team is whenever we contact them with questions.
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